THANA PARSI ZOROASTRIAN ANJUMAN, TPZA

Our Constituiton

The Anjuman shall be called " The Thana Parsi Zoroastrian Anjuman" with its administrative office at 801, "Ahuna" Divecha Complex-B, Edulji Road, Charai, Thane(W) 400601. It shall consist of unlimited members of Zoroastrians (Parsi & Irani) of 18 years and above only.

Aims & Objectives of the Anjuman

To promote harmony, goodwill and religious enlightenment amongst the Zoroastrians of Thane, by holding suitable lectures and social functions
To hold meetings and pass resolutions in appreciation of the services rendered by any individual for the general good of humanity
To sponsor and encourage activities in the field of sports
To provide facilities for Educational, Medical, Social and other material benefits to the Zoroastrian community in general and the Members of the Thane Zoroastrian community in particular
To receive donations in cash or in kind from members of the Zoroastrian community, public at large and institutions and / or to generate funds by any fair means for achievement of any of the objects mentioned in foregoing clauses
To accept, receive and manage conditionally or unconditionally Trust or Funds, donations, immovable or movable property, keeping in view the aims and objects of the Anjuman

Rules & Regulations

No.1 :
(a) The Anjuman shall consist of patrons and ordinary members. The patrons shall have to pay Rs. 2000/- and they shall become life members. For new and existing ordinary members the fee shall be Rs. 200/- per annum. An entry fee of Rs. 1007/- shall be charged per member and this shall be payable with the first subscription. Dependants of the members under the age of 21 yrs. shall be eligible to all facilities extended to ordinary members inclusive of attending the Anjuman meetings except that they shall not have voting rights. All individuals above 21 years will have to become members of the Anjuman in their own right to enjoy the benefits of all the functions held by the Anjuman.

(b) Any Zoroastrian desirous of joining the Anjuman shall send in an application on a prescribed form available in the Anjuman office to the Hon. Secretary.

(c) All ordinary members are required to pay their yearly subscription latest by 30th June of each year to avoid their names being struck-off the membership register. Such member will be re-admitted as new members i.e. after they repay entrance fee.

No. 2 :
Composition of the Managing Committee :
(a) There shall be a President, who shall be elected at the Annual General Meeting. Any member may be elected President. The President shall be a person of repute and be an active member of the Managing Committee.

(b) There shall also be a Vice-President, a person of standing in the community, who shall be elected at Annual General Meeting. He/she shall assist the President and the Managing Committee. In the absence of the President, the Vice-President shall, automatically assume the responsibilities and functions of the President.

No. 3 :
(a) The Anjuman shall be managed by a Managing Committee consisting of the President/ the Vice-President and eight other elected members. The Committee after elections will elect office bearers, which include one Hon. Secretary and one Joint Hon. Secretary and one Hon. Treasurer and one Joint Hon. Treasurer.

(b) The Managing Committee at its discretion shall co-opt up to a maximum number of 2 members thus increasing the strength of the Managing Committee members from 10 to 12. Such co-opted members shall hold office for a period of 1 year only and may participate in all Managing Committee functions except that they shall not have the right to vote. However it may be extended to another year at the discretion of the Managing Committee.

(c) Only those who have been members of the Anjuman for two consecutive years will be eligible for being elected to the Managing Committee.

No. 4 :
(a) The elected office- bearers and members of the Managing Committee shall retire after every three years but shall be eligible for re-election by the General Body.

No. 5 :
(a) The Managing Committee shall ordinarily meet once every month. The date of the meeting shall be fixed by the Secretary in consultation with the President or the Vice-President. At least a week's notice of such meeting shall be given to the members. In the event of an extra-ordinary meeting of Managing Committee the period of notice shall be three days. All questions in debate before any meeting of the Managing Committee shall be decided by a majority of votes of the members present. In case of equality of votes the President shall have a casting vote. In the absence of President and the Vice-President the Managing Committee shall elect any member to preside for the meeting from amongst themselves. The Managing Committee shall have right to appoint sub committees. At every meeting of the Managing Committee five members shall form a quorum.

No. 6 :
In case of any vacancy occurring among the members of the Managing Committee, the Managing Committee shall have the powers to fill up the same by co-option. This shall be subject to the approval of the General Body at the next Annual General Meeting, provided that the number of the elected Managing Committee members, inclusive of the President & Vice-President is at no time less than five. If the number of Managing Committee members is at any time less than five, the Hon. Secretary at the instance of the President or the Vice-President shall convene a Special General meeting within 30 days to fill up the vacancies. Till such an election is held the existing members shall constitute the Managing Committee. Approval of the General Body has to be obtained within 3 months of the falling of such vacancy, subject to a two-third majority of the members present at the General Body Meeting. Further if at any time the strength of the Managing Committee members falls to six or less the said committee shall stand dissolved, and fresh election should be held by calling by Special General Body Meeting within 30 days of the said dissolution.

No. 7 :
The Managing Committee shall have power from time to time to make such bye-laws, as they deem advisable for the internal economic welfare and the- management of the Anjuman. Such bye-laws shall be communicated to all members in writing within "ten days of their being passed by the Managing Committee and shall be subject to ratification by the General Body within three months of such communication.

No.8 :
At least one of the Honorary Secretaries shall be present at every meeting of the Managing Committee and General Body.

The Hon. Secretary with the help of the Joint Secretary shall maintain -

(a) Separate books for recording the minutes of the proceedings of both the General Body and the Managing Committee meetings.

(b) Copies of the rules and regulations of the Anjuman, brought up-to-date from time to time.

(c) An up-to-date register of Members with their full names and addresses, telephone number, e-mail id (if any), date of joining. A copy of the same shall be made available to any member on written request.

The Honorary Secretary, subject to the consent of the President shall permit any member of the Anjuman to inspect items stated in (b) and (c) above within one week of receipt of a written request stating reason for such request. Inspection by members of item (a) will be subject to the consent of the Managing Committee.

No. 9 :
(a) The Hon. Treasurer with the help of the Joint Hon. Treasurer shall :

(i) Collect subscriptions and all other amounts receivable by the Anjuman and maintain accounts and such other books of accounts as per the statutory requirements and as directed by the Managing Committee. He shall make all disbursements with the sanction of the Managing Committee and submit annual statement of accounts. Records of all the Statutory books of accounts such as bank pass books, cash looks, ledgers, Balance sheets must be maintained for that period of time as required by the Bombay Public Trust Act.

(ii) Maintain an asset register of all movable immovable assets of the Anjuman.

(b) The accounting year of the Anjuman shall be from 1st April to 31st March each year.

(c) The funds of the Anjuman shall be managed by the Managing Committee so as to optimize the returns. They shall have the authority to open/close Bank accounts, to prescribe the mode of their operations and to invest the funds of the Anjuman in a manner allowed by the Bombay Public Trust Act, always bearing in mind the best interest of the Anjuman and to lay down the procedure for handling such investments.

(d) The President, Hon. Treasurer and the Hon. Secretary shall operate the Bank accounts. It will be operated by any two of them jointly. The Hon. Treasurer and one member are allowed to keep a maximum sum of Rs.5,000/- in cash. All amounts over Rs.5,000/- shall be deposited in the Bank.

No. 10 :
The Managing Committee shall take immediate notice of any member of the Anjuman guilty of ungentlemanly behavior or conduct such as the Managing Committee considers likely to endanger the harmony or stability of the Anjuman. The said member shall be liable to expulsion on a two third majority votes of the General Body. The said member should be given an opportunity to furnish his/her explanation in writing within 15 days. If the member fails to furnish an explanation within the said period he/she should be given an opportunity to resign before expulsion.

No. 11 :
Every member shall conform to the existing rules of the Anjuman and such rules and bye laws as may from time to tine be framed and passed. No member shall be absolved from the observation o:"the rules and regulations on plea of not having them. A copy of the rules should be made available to all new members.

No. 12 :
The interpretation of the rules and regulations and of their construction and effect rests with the Managing Committee and ruling given by the President with the approval-of the Managing Committee shall be final.

No. 13 :
(a) The accounts shall be audited on annual basis by an auditor appointed at live"Annual -General Meeting.

(b) The Treasurer must place the duly audited annual accounts along with the auditor's report before the General Body for adoption within six months from the closure of the financial year. This procedure should be followed very strictly every year.

No. 14 :
There should be at least one General Body Meeting including Election Meeting, which shall be held as far as possible before end of September on a convenient clay to be fixed by the Managing Committee for the purpose of
(a) Receiving and adopting the report of the Committee and the Audited Accounts and Balance Sheet as also the yearly income and expenditure Account of the Anjuman prepared by the Treasurer and examined and certified by the Chartered Accountant.

(b) Electing the President, Vice-President and the Managing Committee every third year. If no nomination is received for the post of President and Vice-President the elected Managing Committee members shall have the right to appoint a President from amongst the Members of the Anjuman.

(c) Appointing Statutory Auditors.

(d) To transact a any other business that may be brought before the meeting by the President

(e) Any member wishing to bring any matter, other than a Constitutional Amendment, for;discussion at a forthcoming general Body Meeting should first inform the Hon. Secretary at least 15 days in advance. The Hon. Secretary shall post a notice to ill members of the Anjuman of such matters at least five days before the date o^the meeting.

No. 15 :
At least 21 days notice of General Meeting shall be given to the members and the report of the Managing Committee and the audited Balance Sheet shall be available for information of members at least 10 days before the meeting.

No. 16 :
At the Annual General Meeting 80 or 1/4th of the total membership whichever is less shall form a quorum. If the Annual General Meeting is adjourned for want of a quorum then at the next meeting which shall be held after one hour and at such a reconvened meeting at least 10% quorum is necessary, in absence of which the General Body Meeting will have to be reconvened by the President within 15 days.

No. 17 :
In the absence of both the President and the Vice-President any member nominated at the meeting shall preside at the General Body Meeting of the Anjuman and shall have in the case of equality of votes on any question a right of casting a second vote.

No. 18 :
Any resolution regarding any alteration or addition to the Constitution of the Anjuman to be brought before the General Meeting or Special General Meeting, shall be forwarded to the Hon. Secretary before the 30th June each year for consideration at the next Annual General Meeting. Such amendments would be subject to the following regulation :
(a) No change or addition in a clause (or related clause) could be considered for at least one year from the date of acceptance of the previous amendment by the general body and submission to the Charity Commissioner.

(b) Details of proposed changes should be circulated to the members of the Anjuman at least 10 days prior to the General or Special General Meeting by the Secretary.

No. 19 :
Any issue other than the constitutional amendment, which has been decided at a General Body Meeting, shall not be reopened at any subsequent meeting until after expiration of three months.

No. 20 :
The President shall have the power to adjourn to another day to be then fixed, for the purpose of deciding on such proposition as may remain undetermined or for the purpose of transacting any business remaining unfinished and which is required to be transacted at General Body Meeting.

No. 21 :
(a) A Special General Body Meeting of the Anjuman shall be convened by the Honorary Secretary at the instance of the President or on a written requisition from at least 20% of the total members within thirty days of such requisition and notice thereof shall be given to members two weeks before the date of the meeting. The requisition and notice shall specify the exact nature of the matter to be considered and the resolution (s) proposed by the requisitionists. No other matter or resolution shall be considered at such Special General Meeting. In the event of failure on the part of the Honorary Secretary to call such a Meeting the requisitionists may themselves convene such meeting by giving 10 days notice thereof after the expiry of five days from the last date on which the Hon. Secretary should have given such notice. The resolutions) on the agenda if passed at such meeting with amendments, if any, shall be binding on the Anjuman. The Quorum for such a meeting shall be 30% of the total members. If within half-an-hour from the time scheduled for the meeting, the Quorum is not present, the meeting shall be adjourned and convened again within 30 days from that day and business at such meeting be conducted(1 on|y if the quorum is formed.

(b) At such Special General Meeting or any adjournment thereof no member shall be at liberty to discuss any subject other than that for which such meeting is called except any amendment thereto and any other item that the Hon. Secretary brings with the permission of the chair.

No. 22 :
Voting by -proxy at any of the meetings shall not be allowed. The election of the President, the Vice-President and the committee members will always be held by secret ballot.

No. 23 :
Members introducing visitors shall be liable for liabilities incurred by them and shall be responsible for their behavior during the time of their presence in the Anjuman.

No. 24 :
All breakage of articles of damage to any of the property caused by any member or his guest shall be paid by such member at a cost sufficient to replace it. The Managing Committee shall in case of dispute assess such cost and shall be sole judge as to what amount is sufficient to replace the broken or damaged articles or property.

No. 25 :
Any Member can ask for the copy of the constitution on payment of appropriate charges (fixed by the Managing Committee from time-to-time). The Member shall make a written request to the Secretary for the same. New memebers, on written request to the: Secretary, wili be supplied a copy of the constitution free of cost.

Approved by the Special General Body on 2^nd September 2001.